Privacy Policy

Introduction

The Integrated Community Vitalflow Initiatives is committed to safeguarding the privacy, dignity, and rights of all individuals who interact with our website, digital platforms, programs, research activities, events, and services.

This Privacy Policy describes how ICVI collects, uses, stores, shares, and protects personal information obtained through our website and related services. It also explains the rights and choices available to individuals regarding their data.

ICVI is a Rwandan non-governmental organisation registered as a public interest organization under Law No. 058/2024 of 19/07/2024. We process personal data in compliance with Rwanda Law No. 058/2021 on Personal Data Protection and Privacy and in line with international best practice adopted by development and humanitarian organisations.

By accessing or using our website or services, you acknowledge that you have read, understood, and agreed to this Privacy Policy.

Information We Collect

We collect different categories of information depending on how you interact with ICVI, including when you visit our website, apply for membership, register for events, participate in research or advocacy activities, or communicate with us.

Personal information we may collect includes, but is not limited to:

• Full name, email address, phone number, and address
• Professional background, affiliation, and credentials
• Membership registration and renewal information
• Event participation and attendance records
• Payment and transaction details
• Communications and correspondence with ICVI

We also collect non-personal and technical information such as IP address, browser type, device information, pages visited, and usage patterns to improve functionality, security, and performance.

How We Use Information

ICVI uses personal information strictly for legitimate and lawful purposes connected to our mandate and operations.

• Administering membership and professional networks
• Planning and delivering trainings, conferences, and forums
• Managing research, advocacy, and community programs
• Processing payments, fees, and financial records
• Communicating updates, publications, and opportunities
• Monitoring website performance and security
• Complying with legal and regulatory obligations

Personal data is processed based on consent, contractual necessity, legal obligation, or ICVI’s legitimate interests.

Information Sharing

ICVI does not sell, trade, or commercially exploit personal information. Information may be shared only where necessary and appropriate.

• With trusted service providers under confidentiality agreements
• With institutional partners for joint public health activities
• With authorities when required by applicable law

All data sharing is conducted with safeguards to protect confidentiality and integrity.

Cookies and Tracking

ICVI uses cookies and similar technologies to enhance user experience, analyze website traffic, and improve services.

You may manage cookie preferences through your browser settings. Disabling cookies may affect certain features.

Data Security

We implement appropriate technical, administrative, and organizational measures to safeguard personal data against unauthorized access, loss, misuse, or disclosure.

While no system is completely secure, ICVI continuously reviews and strengthens its data protection practices.

Children's Privacy

ICVI platforms are not directed at children under the age of 13. We do not knowingly collect personal data from children without parental or guardian consent.

International Transfers

Personal information may be processed outside Rwanda where service providers operate. Appropriate safeguards are applied to ensure continued protection of personal data.

Your Rights

You have the right to access, correct, restrict, object to, or request deletion of your personal information, subject to applicable laws.

Changes to Privacy Policy

ICVI may update this Privacy Policy periodically. Changes will be posted on this page with an updated effective date.

Contact Information

For questions or requests regarding this Privacy Policy, please contact: